User Documentation

Complete guides for using Magoba Business Management Suite

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Documentation

System Overview

Magoba is a comprehensive business management suite designed to streamline operations across multiple platforms. The system consists of three main components:

Web Application

Access your business data from any modern web browser with full functionality and real-time synchronization.

Mobile Application

Native mobile apps for iOS and Android with offline capabilities and push notifications.

Desktop Application

Native desktop apps for Windows, macOS, and Linux with advanced features and local storage.

Core Features

Sales Management

Complete sales tracking, customer management, and revenue analytics

Inventory Control

Stock management with automated alerts and supplier tracking

Financial Management

Expense tracking, profit & loss statements, and cash flow analysis

User Management

Role-based access control and user activity tracking

Reporting

Comprehensive reports and analytics for informed decision making

Multi-Platform Sync

Real-time data synchronization across all platforms

Getting Started

Follow these steps to set up and start using Magoba for your business management needs.

1

Account Setup

Create your Magoba account by visiting the web application and registering with your business email address.

2

Business Configuration

Set up your business profile, including company details, currency settings, and tax preferences.

3

Initial Data Entry

Add your products, suppliers, and customers to get started with inventory and sales management.

4

Team Setup

Invite team members and assign appropriate roles and permissions for your business operations.

Web Application Guide

The web application provides full access to all Magoba features through a modern, responsive interface accessible from any browser.

Dashboard Overview

The dashboard is your central command center, providing:

  • Key performance indicators and metrics
  • Sales and revenue charts
  • Recent activities and notifications
  • Quick action buttons for common tasks

Sales Management

Complete sales transaction management:

  • Create Sales: Process new sales with customer information and product selection
  • View Sales History: Browse and search through all sales transactions
  • Customer Management: Maintain customer database with contact information and purchase history
  • Payment Processing: Handle various payment methods and track payments

Inventory Control

Comprehensive inventory management:

  • Product Catalog: Add, edit, and organize your product database
  • Stock Management: Track stock levels, receive inventory, and manage stock movements
  • Supplier Management: Maintain supplier information and track purchase orders
  • Low Stock Alerts: Automatic notifications when products need restocking

Mobile Application Guide

The Magoba mobile app provides native access to your business data on iOS and Android devices with offline capabilities.

Key Features

  • Offline Access: Work without internet connection and sync when connected
  • Touch Interface: Optimized for mobile interactions and gestures
  • Camera Integration: Scan barcodes and capture receipts with your device camera
  • Push Notifications: Real-time alerts for low stock, new sales, and system updates

Sales on Mobile

Process sales transactions efficiently on mobile:

  • Quick product search and selection
  • Barcode scanning for instant product lookup
  • Customer information management
  • Payment processing with various methods
  • Receipt generation and printing

Inventory Management

Manage your inventory on the go:

  • View current stock levels
  • Receive new inventory
  • Process stock adjustments
  • Check low stock alerts
  • Update product information

Desktop Application Guide

The Magoba desktop application provides native desktop performance with advanced features for power users.

Platform Support

  • Windows: Windows 10/11 (64-bit)
  • macOS: macOS 10.14+
  • Linux: Ubuntu 18.04+ and other major distributions

Desktop-Specific Features

  • Multi-window Support: Open multiple business views simultaneously
  • Keyboard Shortcuts: Power user keyboard navigation for efficiency
  • System Integration: Native file dialogs and system tray integration
  • Offline Mode: Full functionality without internet connection
  • Local Storage: SQLite database for offline data management

Advanced Features

  • Bulk Operations: Process multiple records simultaneously
  • Advanced Reporting: Generate complex reports with custom filters
  • Data Import/Export: Import data from Excel/CSV files
  • Backup Management: Automated data backup and restore

Troubleshooting

Common Issues

Login Problems

  • Verify your email address and password are correct
  • Check your internet connection
  • Try clearing your browser cache and cookies
  • Use the "Forgot Password" feature if needed

Data Sync Issues

  • Ensure you have a stable internet connection
  • Check that you're logged into the correct business
  • Try logging out and logging back in
  • Contact support if data appears to be missing

Performance Issues

  • Close other applications to free up memory
  • Check your internet connection speed
  • Clear your browser cache and temporary files
  • Update your browser to the latest version

Getting Help

If you need additional assistance:

  • Help Center: Check our comprehensive help articles
  • Video Tutorials: Watch step-by-step video guides
  • Community Forum: Connect with other users
  • Support Team: Contact our support team for personalized help